VanStamp gives small fleets one place for fuel, expenses, breakdowns and compliance dates. Drivers log from their phone. You see the true cost of every vehicle.
No card required. Cancel any time.See it in action
Fleet admin shouldn't live in spreadsheets and text messages
Fuel-card statements that never quite match what drivers say they bought. MOT dates in a spreadsheet nobody opens. A driver texting you about a warning light you can't find later.
VanStamp replaces all of that with one record for each vehicle.How it works
- 1
Add your vehicles and invite your drivers.
Send each driver a single-use invite link. Their vehicle and fuel card are already attached when they sign up.
- 2
Drivers log from their phone.
Drivers log from their phone. At each fuel stop they photograph the pump and the odometer, and VanStamp reads the numbers for them to confirm. They can also report problems and mark time off. It opens in the phone's browser from their invite link.
- 3
You see verified costs.
Fuel is checked against your fuel-card statement, and only verified spend counts in your totals.
Features
Driver app that drivers will actually use
Mobile-first and simple. Photograph the odometer and the pump, and the numbers are read for the driver to confirm. Plus issue reports and time off, all in a few taps.
Fuel checked against your fuel card
Import your fuel-card statement as a CSV. VanStamp matches each line to a driver's fuel stop by registration and only counts verified fuel in your spend. Unmatched lines are flagged, not ignored.
Compliance dates that don't get missed
MOT, insurance, road tax, breakdown cover and service dates for every vehicle. Anything due soon or overdue appears on one Attention list, with reminder timings you set.
Breakdowns and issues, in one thread
Drivers report a problem with photos. You reply in the same thread. Mark a vehicle not drivable and it shows as off the road until it's fixed, with the cost recorded when you close it.
A full history for every vehicle
Who drove it, mileage, fuel, issues, downtime, expenses and documents, newest first. Store the MOT certificate, insurance and V5 with expiry dates.
Ready for your accountant
Export transactions and fuel reconciliation to CSV that opens cleanly in Excel, with plain dates and numbers you can add up.
Built with your drivers' data in mind
- Each company's data is kept separate from every other company's
- Drivers only see their own records
- Fuel-card PINs are encrypted, revealed only to the assigned driver, and every view is logged
- Photos and documents are private and open only through short-lived links
Honest about what it does
VanStamp is for cost, evidence and compliance. It is not a GPS tracker or a telematics box, and it doesn't watch where your drivers go. If you want proof of what you spent and when things are due, this is it.
Who it's for
Small businesses that run vans and cars: trades, delivery and courier firms, cleaning and maintenance companies, and anyone who is tired of chasing paperwork. Built for 1 to 40 vehicles, with custom plans for larger fleets.
Simple monthly plans. Start free.
14-day free trial, no card required. Prices in GBP.